We all know people who are highly organized and super conscientious. Those who take part in extracurricular activities and also have time to spare, are punctual and know exactly where to find everything everyone needs at a whim. I’m not one of those people.
Everyone wonders how they do it. Organized people use a variety of tools and methods to accomplish those tasks and achieve their goals.
There are some habits that highly organized people employ to stay on top of it all.
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Seek out tools
A master’s tools are so important to them. Organized people find tools that help them keep on top of all their tasks. The tools help make the most of their time. They use planners and mobile apps with reminders. By using timers to set up alarms, you can make sure each task is handled on time.
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Prioritize
Instead of being bombarded with multiple tasks all at once, organized people can sense which tasks are more important and when. They prioritize their goals, their needs for each task and which tasks can be completed at a later time. They start their day with a solid plan of action and then they tackle one task at a time. The plan is reviewed multiple times during the day and is adjusted as and when.
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De-clutter your life
When being organized, you need to de-clutter all the time so that there isn’t much to keep on top of. This will make it much easier to stay organized.
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Simplistic solutions
Keep your organizing system simple. Complex solutions are often over complicated and abandoned. For instance: trays for bills to pay and another for paid bills. Use files to organize all paperwork. Make sure tasks that can be tackled later are tackled in a timely fashion.
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Practice maintenance
When you are trying to stay organized, you need to keep on top of things, continuously improving to make things better. Take out a few minutes every day to file things away into their proper places. Only drop things into a random pile when you have absolutely no time to spare.
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Unplug and organize regularly
As the point implies, unplug and organize at regular intervals. Clear out files, storage units and get rid of unwanted documents before they pile up.
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Remain optimistic
Organized people are always optimistic. They have a can do attitude and see even the smallest acts of progress as just that, progress. They realize that pace doesn’t matter, progress does.
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Make decisions
Knowing when to stop takes forethought and decisiveness. Organized people know when to say ‘stop’. They understand that there are limits and consider the options, they pick the one that makes the most sense, and then they stick to it. Don’t second guess your decisions once you have made up your mind.
You need to be able to prioritize, and never lose sight of the bigger picture.
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Don’t be a perfectionist
Nothing is perfect. The sooner you get your head around that, the better. There is a point where you need to realize that good enough is good enough. Perfectionism takes up a great deal of time and energy on things that aren’t necessarily as important. There needs to be a balance.
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Prepare for eventualities
When you are organized, you need to be ready for anything. They prepare in advance and are ready. It doesn’t mean they have had weeks of preparation. It means they use their time well to prepare for certain task completion. They are ready before the deadline and make full use of the time for preparation. Nothing is left to chance or attempted haphazardly. They leave a cushion of timing, just in case something comes up.
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One thing at a time
Organization requires the ability to uni-task, attempting one task and completing to the best of your capability before attempting another. Organized people have the ability to switch off and concentrate on one aspect before moving onto the next. This is so important when trying to remain organized. If you have your fingers in too many pies, it is more likely that you will make mistakes and mess things up.
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De-stress
Of course working on a deadline is extremely stressful. No one said it isn’t. But that doesn’t mean you remain uptight all the time. Organized people have the ability to de-stress. Being able to manage stress effectively is a fantastic quality. Try yoga, meditation, playing games, reading or writing to relax and unwind before you get back to work. Inability to de-stress will affect your performance and does not allow you to work at your best.
Employ these methods if you wish to be highly organized. Highly organized people aren’t born, they are made!
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